Academic Personnel Appointment Forms

Notice of Vacant Position


This form is used to open a new faculty position and to begin the recruitment process. Please contact the Equal Opportunity Office for additional information regarding recruitment procedures to ensure compliance with University and Federal guidelines.

Notice of Vacant Position (PDF)

Affirmative Action Summary


This form is submitted when the candidate has been selected at the conclusion of the new faculty recruitment process. Please contact the Equal Opportunity Office to determine if procedures for a national search were satisfactorily followed before completing.

Affirmative Action Summary (PDF)

5050A (Voluntary Appointments - Optional)

This form can be used by departments/ colleges for academic volunteer actions only. This form should not be used however in place of ePAF for paid academic actions.

5050A Voluntary Appointments (PDF)

Faculty Position Number - Request Form (spreadsheet)


For use to request faculty position numbers only.

Faculty Position Number - Request Form (spreadsheet)

Human Resources Forms

Employment Eligibility Verification I-9

This is a federally mandated employment eligibility verification document. This completed form and the original documents providing your employment eligibility must be included with the ePAF attachments on or before your the working day.

Electronic I-9 Reference Guide (URL)

Loyalty Oath

This document is required by the State of Oklahoma. This document must be notarized and returned before the employee can be issued a paycheck. This form must be included with the ePAF attachments.

Loyalty Oath (URL)

Personal Data Form

All new HSC employees must complete this form. Only employees who hold a teaching or research appointment with the University of Oklahoma will need to complete page two (Education) of the form. This form must be included with the ePAF attachments.

Personal Data Form (URL)

Voluntary Self-Identification of Disability (Optional)

This form is to help measure how well the University is doing to reach out to, hire, and provide equal opportunity to qualified people with disabilities. Completing this form in voluntary.

Voluntary Self-Identification of Disability (URL)

Hiring Freeze Exemption


OUHSC Food and Beverage Exemption Request


The following attachments should be reviewed prior to submitting an executive approval request due to any HSC Food and Beverage expenses that are not in compliance with our policy, which is provided at the following link and as a .pdf below. (Section 541 of the Administrative Policies on Food and Beverage)

Please note: Wine purchases should not exceed $125 per bottle. No gratuity over 20% will be honored/ approved.

Memorandum (PDF)

OUHSC Food and Beverage Exemption Request Form (PDF) (must accompany all requests)

Policy (PDF)

Technology, Education, and Copyright Harmonization (TEACH) Act and the Digital Millennium Copyright Act (DMCA)