Forms

This form is used to open a new faculty position and to begin the recruitment process. Please contact the Equal Opportunity Office for additional information regarding recruitment procedures to ensure compliance with University and Federal guidelines.

Note: Interfolio Position Posting Process Replaces - NOVP – Notice of Vacant Position Form.  Interfolio is required for all regular faculty positions, excluding dually employed faculty (at this time). It is currently optional for modified faculty positions.

Notice of Vacant Position (PDF)

This form is submitted when the candidate has been selected at the conclusion of the new faculty recruitment process. Please contact the Equal Opportunity Office to determine if procedures for a national search were satisfactorily followed before completing.

Note: Interfolio Candidate Selection Process Replaces AA Summary Form.  Interfolio is required for all regular faculty positions, excluding dually employed faculty (at this time). It is currently optional for modified faculty positions.

Affirmative Action Summary (PDF)

This form can be used by departments/ colleges for academic volunteer actions only. This form should not be used however in place of ePAF for paid academic actions.

5050A Voluntary Appointments (PDF)

For use to request faculty position numbers only.

Faculty Position Number - Request Form (spreadsheet)

This is a federally mandated employment eligibility verification document. This completed form and the original documents providing your employment eligibility must be included with the ePAF attachments on or before your the working day.

Electronic I-9 Reference Guide (URL)

This document is required by the State of Oklahoma. This document must be notarized and returned before the employee can be issued a paycheck. This form must be included with the ePAF attachments.

Loyalty Oath (URL)

All new HSC employees must complete this form. Only employees who hold a teaching or research appointment with the University of Oklahoma will need to complete page two (Education) of the form. This form must be included with the ePAF attachments.

Personal Data Form (URL)

This form is to help measure how well the University is doing to reach out to, hire, and provide equal opportunity to qualified people with disabilities. Completing this form in voluntary.

Voluntary Self-Identification of Disability (URL)

Hiring Freeze Exemption (URL)

 HSC Process for New Hire Screening

Links:  

Combined Forms - New Hire Screening Charge Ticket & New Hire Authorization

New Hire Screening Charge Ticket

New Hire Authorization

Reminder (SEE PROCESS TAB FOR FULL DETAILS):

• HSC requesting department completes the HSC New Employee Health Screening and the charge form.  BOTH FORMS MUST BE COMPLETED: 

     a) Complete all fields, including the Email address to “send clearance to.”

     b) Circle the category of job description the employee falls in to (Refer to HSC Policy below)

     c) Notify the new hire to bring all immunization records with them to their scheduled appointment. 

• Send New Hire Authorization to EmployeeHealth@OUHealth.com with subject line: ”Schedule New Hire”

HSC Process for Annual Health Screening

Links:

HSC Annual Health Screen Charge Ticket

Reminder (SEE PROCESS TAB FOR FULL DETAILS):

• HSC department completes HSC Departmental Employee Health Charge Ticket for department employees due for annual health screening based on their last screening date.  No employees will be seen without completed a form.

*Evening Meal rate increased to $100 effective 1/1/2024

The following attachments should be reviewed prior to submitting an executive approval request due to any HSC Food and Beverage expenses that are not in compliance with our policy, which is provided at the following link: Section 541 of the Administrative Policies on Food and Beverage.

Please note: Wine purchases should not exceed $125 per bottle. 

Memorandum (PDF)

OUHSC Food and Beverage Exemption Request Form (PDF) (must accompany all requests)

HELPFUL FORM CALCULATOR!

TEACH Act and DCMA Information (PDF)