What to Disclose

• Relationships and activities that are related to your OUHSC responsibilities (teaching, research, service on committees)
• Financial interests in an organization that are related to your work at OUHSC - consulting, advising, speaking, etc. if the organization is related to your field and/or could benefit from your professional expertise
• Ownership of, or investment in, a start-up company related to your field even if it is just "on paper" or worth nothing
• Use of OUHSC resources for outside activities - including staff, software, equipments, space or confidential information
• Academic appointments outside of OUHSC

• Salary, royalties, or other remuneration paid by the University to employees (including Intellectual Property rights assigned to the University and agreements to share in royalties related to such rights).
• Investment vehicles, such as mutual funds and retirement accounts, where the Member does not directly control the investment decisions made by such vehicles.

• One-time invited lectures or speaking engagements for an academic institution do not need to be disclosed
• If you taught an entire course at another institution and/or received an appointment (including honorary or unpaid) at the institution, that  must be disclosed

No. The disclosure form asks about ownership & equity holdings but excludes:

• Anything not related to what you do at OUHSC
  • Example: Owning stock in Google likely does not need to be disclosed unless:
    • You are teaching a class on developing search algorithms, or
    • You do research on how a person’s search history can inform advertising such that your work is related to Google’s mission.
• Anything in your retirement accounts or in a managed portfolio where you are not responsible for deciding what accounts to invest in.

Examples of when it would be appropriate to disclose stock in a publicly traded company (e.g., Pfizer) include:

• Conducting research sponsored by Pfizer in your lab, or
• Participating as an investigator in Pfizer clinical trials.

Within 30 days of:

• Acquiring any ownership interest (options, shares, etc.) in the company,
• Investing in the company, and/or
• Filing paperwork with the Secretary of State as a founder.

While we understand that this new company may be just “on paper” and may not have value yet, as soon as the company is formed (i.e., it is incorporated and registered with the Secretary of State), it is a legal entity and, legally, exists. 

 Any ownership interest in a non-publicly traded entity to be a significant financial interest.  Being a founder, investor, or having any other ownership stake in the company all meet this definition.

• Relationships and activities that are related to your job at OUHSC
• Any gift(s) from a company that is doing business - or trying to do business - with OUHSC
• If you have a relationship with a company or organization that gave a gift to OUHSC, that should also be disclosed
• Financial interests in an organization that is related to your role at OUHSC, or that does business with OUHSC to the best of your knowledge

Any activity or relationship that does not use OUHSC resources and is unrelated to your job at OUHSC

• Part of your job includes photography / web design / graphic design
• A department at OUHSC is a client of your freelance business
• You use OUHSC resources (e.g., equipment or software) in your freelance business

• You sell products to your department / unit
• You work in a department where you are in charge of purchasing cosmetics / clothing
• You purchase products from your outside business for your OUHSC work

• You purchase pizza for department functions from the pizzeria
• You refer other departments at OUHSC to the pizzeria
• You work in a taste research group that is working on developing a better sauce