Navex Disclosure Management System

Annual Conflict of Interest Disclosure Forms

The Navex Disclosure Management System is the system of record for annual conflict of interest disclosures at the University of Oklahoma Health Sciences campus.  Employees will submit electronic COI Disclosures in this system during the month of February. All University employees will receive an email at the beginning of February with a link and instructions to the annual disclosure form questionnaire. The questionnaire may be completed on all electronic and mobile devices, including computers, laptops, tablets, and cell phones. 

How to Access and Complete Your Disclosure Form

Link to current COI disclosure form: Conflict of Interest Disclosure- Health Sciences 2025

Note:  Please do NOT use the Firefox web browser to complete your questionnaire.

1. Navigate to the current COI disclosure form using the link above or the link in your email.
2. Login with your University credentials.
3. Under the View Campaign tab, click on the title of the current disclosure form. (2025 Conflict of Interest- HSC)
4. The next screen will display user information that is imported from PeopleSoft. After reviewing the information for accuracy, click Continue.  Any errors on this page must be corrected by your business administrator in PeopleSoft.
5. The Overarching Introduction is the first page of your disclosure form questionnaire. Read the instructions on this page and click Next to continue.
6. Each page of the disclosure form will consist of a topic, information about that specific topic, and an initial screening question for you to answer.  Read the information provided and then answer the screening question. You may need to answer additional questions or duplicate sets of questions based on your responses and information being disclosed. (e.g., disclosing multiple family members, or multiple outside activities.)  Answer all questions that are revealed and click Next to continue.
7. The last page of the disclosure form is the employee acknowledgement and certification. You must read the information on this page and click I Agree. Next, click on Review to move to the next page and submit your disclosure form.
8. Click Submit to officially complete your COI disclosure. 
9. Once you have submitted your COI disclosure form, you will see a confirmation message.

User Guide and Detailed Instructions

For screenshots and step-by-step instructions on how to complete your disclosure form, download the user guide here or by clicking the link below. 

Link to Navex User Guide for Employees

How to Amend a Previously Submitted Disclosure Form

Follow the directions below to make a change to a disclosure form already submitted.

1. Navigate to the current COI disclosure form using the link above or the link in your email.
2. Login with your University credentials.
3. Under the View Campaign tab, click on the title of the current disclosure form.
4. Click Amend Response in the upper-right part of your screen.
5. Scroll to the bottom of the page and enter a short reason why you are changing your disclosure form.
6. Click continue.  
7. You will then be able to view your current disclosure form and click through the pages and find the content you wish to amend.
8. Make your changes on the appropriate page and then click through to the end of the form.
9. Review and Submit your disclosure form.        

If you have any questions, please contact: COIHSC@ouhsc.edu